Run your entire field operation from one headquarters.
HQFlow connects call intake, scheduling, quoting, job prep, support and fleet tracking — so your office books faster, your crews arrive prepared and nothing falls through the cracks.
Visits booked today
18
Quotes awaiting approval
7
Jobs ready for pickup
12
Vehicles on the road
9
Today's schedule
One system
instead of five spreadsheets
Minutes
from phone call to booked visit
Live
fleet and job visibility
Automatic
customer confirmations
Everything in one place
Built for teams that work in the field
Security integrators, AV installers and service contractors use HQFlow to replace scattered tools with one operating system.
Guided call intake
Turn every phone call into a booked site visit in minutes — customer, site, contact and estimator captured in one guided flow.
Calendar-aware scheduling
See real estimator availability, booked cities and travel warnings before you confirm. Syncs with Google Calendar and Outlook.
Quote pipeline
Track every quote from request to approval with stage timers, overdue alerts and one-click links into your ERP.
Prep & pickup
Kanban job prep, shelf locations, printed prep slips and a technician pickup kiosk so crews leave with the right gear.
Support desk
Ticket board with callbacks, cosigners, overdue tracking and inbound email/voicemail turned into draft tickets.
Live fleet map
Real-time vehicle positions, grouped job-site markers and daily mileage from your telematics provider.
AI office assistant
Branded customer confirmations, internal alerts and answers about your operation — written for you, sent from your mailbox.
TV smart boards
Wall-mounted operations dashboards keep the whole shop aligned on prep, tickets, RMAs and quotes.
From first call to final invoice
01
Capture
Calls, emails and web requests land in one intake flow.
02
Schedule
Book the right person, at the right time, in the right city.
03
Execute
Prep, dispatch and track crews and vehicles live.
04
Close
Quotes, completion packages and follow-ups — automated.
Security & privacy
Your data stays yours
Every company on HQFlow is fully isolated. Access is role-based, connections are encrypted, and we never sell or advertise with your data.
- Tenant-isolated data with role-based access
- Encrypted connections and stored credentials
- Audit logs for administrative actions
- No advertising, no data resale, no AI training on your data
How HQFlow uses Google
When a user chooses to connect their Google account, HQFlow requests access to their basic profile, email address and Google Calendar. Calendar access is used only to show availability when booking appointments and to create or update events the user schedules in HQFlow.
HQFlow's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Users can disconnect at any time.
Read our Privacy Policy & TermsReady to run a tighter operation?
See how HQFlow can take your team from scattered tools to one headquarters.
contact@hqflow.app